Did you know that 94% of recruiters and hiring professionals say the recruitment tracking software has positively impacted their hiring process? 

Recruiting softwares has integrated well into the recruiting process of many companies. It transforms how businesses hire, manage, and retain their most valuable assets- the employees.

If you are a recruiter or HR professional who finds managing talent acquisition overwhelming, recruitment tracking software is for you. 

Read on to unveil how it can supercharge your recruitment efforts and reward you with hiring success. 

What is recruitment tracking software? 

First off, let’s get our terms straight. A recruiting tracking software or applicant tracking system (ATS) is a cloud-based solution to streamline and enhance your hiring process. 

Gone are the days of sifting through stacks of resumes or navigating hundreds of emails. With ATS, recruitment has become smoother, faster, and more effective for recruiters and candidates alike. 

They simplify your workflow, from posting job openings and sorting through resumes to managing interviews and keeping tabs on candidates. Also, it ensures that no promising candidate ever slips through the cracks. 

Here’s why you need to upgrade traditional hiring strategies 

Switching your good old ways can be challenging. But it’s important to keep pace with the changing business landscape. 

Without leveraging advanced tools, you might witness multiple challenges you could have easily surpassed. 

Let’s reveal a few of those challenges: 

• Manual administrative tasks

Recruiters often find themselves buried in paperwork and administrative tasks. They have to manually review resumes, track candidate progress, schedule interviews, and manage communication. This consumes considerable time, leaving less room for strategic and high-value activities.

• Limited candidate reach

Posting job openings on a single platform or relying solely on manual outreach limits the reach of potential candidates. Recruiters may miss out on top talent who prefer different job boards or social media platforms. This narrow approach can result in extended time-to-fill and decreased candidate quality. 

• Inefficient screening and sorting 

Sorting through a large volume of resumes manually is not only time-consuming but also prone to errors. Recruiters might overlook qualified candidates or spend excessive time on unqualified ones. This inefficiency can lead to delayed hiring decisions and increased frustration. 

• Lack of data-driven insights

Recruiting without software means missing out on valuable data and analytics. This lack of insights makes it challenging to evaluate the effectiveness of their strategies and make data-driven decisions for improvement. 

• Poor collaboration and communication

Coordinating with hiring managers, interviews, and other team members can become complex and fragmented. Without a centralized platform, communication can be disjointed, leading to misunderstandings, scheduling conflicts, and, ultimately, a breakdown in the hiring process. 

Are the above challenges familiar to you? If you answer “yes’, it’s time to introduce recruitment tracking software. You will surely overcome such challenges with its multiple features and great functionality. 

7 key functions of a recruitment tracking software 

1.Efficient screening and sorting

The hiring tracking software simplifies the initial candidate screening process by allowing recruiters to define specific criteria and keywords related to the job requirements. 

As resumes flood in, the software automatically filters and sorts applicants based on these criteria, saving time and ensuring that only the most relevant candidates move forward. 

The software also extracts crucial information from candidates’ resumes and organizes it neatly for easy evaluation.

The screening and sorting process isn’t solely focused on qualifications; it also involves compliance checks. Recruitment tracking software ensures that candidates meet necessary legal requirements and background checks, mitigating potential risks for the organization. 

These capabilities significantly elevate the hiring process while maintaining a high standard of candidate quality.  

2.Job posting and distribution 

Recruitment tracking software simplifies job posting and distribution. It allows recruiters to effortlessly share job openings across multiple platforms, including job boards, career websites, and social media channels. 

You can create job listings within the software and have them automatically shared on various candidate-sourcing channels. 

The software ensures consistency in job descriptions and immediate adjustments with customizable templates and real-time updates. Such features provide enhanced efficiency and greater reach to potential candidates. 

3.Candidate relationship management

A CRM tool is critical for building robust talent pipelines, and recruiting software enhances this dimension. It enables you to nurture candidate relationships throughout their journey, from initial contact to potential hires. 

You can track candidate interactions, schedule follow-ups, and send personalized messages. This helps create a positive candidate experience and ensures top talent stays engaged with your organization.

4.Smooth interview scheduling 

With hiring tracking software, you can bid farewell to the headache of coordinating multiple calendars and managing countless emails. 

The software seamlessly integrates with various calendars, offering real-time visibility into interviewers’ availability. It automatically sends interview invitations and reminders, reducing the risk of no-shows. 

Also, it ensures candidates and interviewers are promptly informed of any changes, minimizing any confusion. Hence, it indeed provides a smoother experience for everyone involved.

5.Reporting and analytics

Data-driven decision-making is a hallmark of successful recruitment. Moreover, it’s not just about collecting data; it’s deriving valuable insights to enhance the hiring process. 

Most recruitment tracking softwares comes equipped with robust reporting and analytics capabilities. 

You can quickly generate reports on key metrics such as time-to-fill, source effectiveness, and diversity statistics. 

These insights help recruiters assess their strategies and make informed adjustments. 

6.Collaboration and communication

Recruiting software facilitates effective collaboration and communication. It creates a centralized platform where all stakeholders can interact easily, including recruiters, hiring managers, and candidates. 

Communication tools like messaging and email integration keep everyone in the loop, ensuring no message gets lost in the shuffle. 

Also, the software facilitates collaborative decision-making by sharing feedback and evaluations among team members. 

Also, it offers a transparent view of the recruitment process, enabling the candidates to track their application status and communicate with recruiters. With such features, recruiting software ensures that all parties are always aligned. 

7.Compliance and reporting 

Ensuring compliance with legal and regulatory requirements is non-negotiable in recruitment. Recruitment tracking software provides a structured framework to keep up with such requirements.

It can automatically redact sensitive information from resumes, ensuring that recruiters evaluate candidates solely on their qualifications. Additionally, it tracks and documents every stage of the recruitment process, creating an audit trail that can be essential for compliance. 

Furthermore, such functionalities are essential when dealing with large volumes of applications. They help recruiters manage high applicant flows efficiently while adhering to equal opportunity and anti-bias guidelines. 

The software ensures complete transparency and provides the documentation required during audits. 

From screening and candidate relationship management to effective compliance and reporting, recruitment tracking software got you all! 

Are you ready to steal these hard-to-resist benefits? Try out a recruitment tracking software TODAY!